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Privacy Policy

proteqt — Privacy Policy


Last Updated: October 2026

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1. Overview and Commitment

At proteqt (“we”, “us”, “our”), we specialise in recruitment and talent solutions across high-risk, operationally complex, and regulated environments (including construction, infrastructure, engineering, energy transition, and industrial sectors). We are firmly committed to protecting your personal information and respecting your privacy.

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We adhere to the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) (Privacy Act) and all relevant Australian privacy and data protection legislation.

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This Privacy Policy outlines how we collect, hold, use, disclose, store, and protect your personal information across our permanent recruitment, executive search, contract/interim recruitment, salary benchmarking, and embedded talent services, as well as via our website (https://proteqt.com.au/).

 

2. Types of Information We Collect

A. Personal Information

We may collect personal information necessary to deliver our specialist recruitment and consulting services, including:

  • Contact Details: Full name, email address, telephone number, and residential or postal address.

  • Professional & Employment Background: Resumes/CVs, work history, qualifications, licenses, professional memberships, certifications, and academic transcripts.

  • Candidate Assessment Data: Interview notes, technical competency evaluations, reference checks, work rights/visa verification, and salary expectations.

  • Client, Partner, & Referee Details: Names, job titles, corporate contact details, and professional references.


B. Sensitive Information
Given our focus on high-risk, regulated, and industrial environments, certain roles may require us to collect sensitive information under the Privacy Act (such as health/medical assessments, drug and alcohol screening results, criminal history/police checks, or trade union memberships). We will only collect sensitive information when:

  • It is reasonably necessary for candidate placement or site-access compliance (e.g., mandatory safety clearances or medical fitness-for-work assessments); and

  • You have provided explicit consent, or where required or authorised by law.

 

3. How We Collect Personal Information
We collect personal information directly from you through various touchpoints, including when you:

  • Submit a job application, resume, or expression of interest via our website or email;

  • Participate in phone, virtual, or face-to-face interviews with our consultants;

  • Register for job alerts, newsletters, or professional resources on our platform;

  • Engage with us at industry events, webinars, or corporate consultations.

  • We may also collect personal information from third parties where reasonable and necessary, including:

  • Nominated professional referees during pre-employment background checks;

  • Accredited third-party verification providers (e.g., qualification, medical clearance, or police check agencies);

  • Publicly available professional platforms (e.g., LinkedIn).

 

4. Purposes of Collection, Use, and Disclosure
We collect, hold, use, and disclose your personal information for the primary purposes of:

  • Recruitment & Talent Placement Services: Assessing candidate suitability, verifying technical qualifications, submitting shortlists to prospective employers, and facilitating contracting or permanent placement arrangements.

  • Client & Industry Services: Delivering executive search, salary benchmarking, and embedded talent solutions for construction, engineering, energy, and manufacturing clients.

  • Communication & Engagement: Informing you of relevant career opportunities, industry insights, HSEQ trends, or company updates.

  • Legal & Safety Compliance: Complying with our legal obligations, including work health and safety (WHS), industrial relations, immigration, and tax laws.

 

5. Automated Decision-Making and AI Transparency
To improve matching efficiency in fast-paced technical sectors, proteqt may utilise automated screening tools or artificial intelligence-assisted recruitment software to process candidate data.

  • Human Oversight: Any final decision regarding candidate shortlisting, interviewing, or placement is subject to human review and discretion by our recruitment specialists.

  • Your Rights: You have the right to inquire about how automated processing or algorithm-assisted tools have been applied to your profile or application.

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6. Direct Marketing and Opt-Out
We may send you industry updates, newsletter content, or event invitations where you have consented or where permitted under the Privacy Act and Spam Act 2003 (Cth).

You can opt out of direct marketing communications at any time by clicking the "Unsubscribe" link in any marketing communication or by contacting us directly at info@proteqt.com.au.

 

7. Disclosure to Third Parties
We do not sell, rent, or trade your personal information. We may disclose your personal information to third parties only as necessary for our business operations:

  • Prospective Employers & Clients: With candidate consent, to present your profile and candidacy for operational, technical, or executive opportunities.

  • Service Providers & IT Vendors: Third-party platform providers offering secure cloud storage, database management, candidate assessment tools, and background-checking services.

  • Referees & Verification Agencies: To verify professional background, licensing, or medical clearance requirements.

  • Legal & Regulatory Authorities: Where required or permitted by Australian law.

 

8. Overseas Data Transfers
Your personal information is primarily stored and hosted on secure servers within Australia. Where we utilise third-party cloud service providers or software vendors located overseas (or operating international data centres), we take reasonable steps to ensure that the overseas recipient handles your personal information in accordance with the APPs and robust Australian privacy standards.

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9. Security, Retention, and Destruction
We implement robust administrative, technical, and physical security measures to safeguard your personal information against loss, unauthorised access, modification, disclosure, or misuse.

  • Data Retention: We retain personal information only for as long as necessary to fulfil the recruitment or business purpose for which it was collected, or to comply with statutory legal requirements.

  • Destruction & De-identification: When personal information is no longer required, we securely destroy or permanently de-identify it in accordance with applicable Australian privacy guidelines.

 

10. Accessing and Correcting Your Personal Information
You have the right to request access to the personal information we hold about you and request that any inaccuracies be corrected.

  • Access Requests: To request access or updates, please contact our Privacy Officer. We will process your request within a reasonable timeframe (typically within 30 days).

  • Identity Verification: For security purposes, we may ask you to verify your identity before releasing or updating records.

 

11. Website Analytics and Cookies
Our website uses cookies and analytics tools to improve user experience, analyse site traffic, and track user navigation. You can adjust your browser settings to decline or clear cookies; however, certain website functionalities may be limited as a result.

 

12. Enquiries and Complaints
If you have questions about this Privacy Policy, or if you believe proteqt has breached its privacy obligations, please contact us:

Privacy Officer — proteqt

Email: info@proteqt.com.au

Phone: (03) 9946 7320

Head Office Address: Level 25, 500 Collins Street, Melbourne VIC 3000

 

We take all privacy enquiries and complaints seriously. We will investigate your concern and respond to you in writing within a reasonable timeframe. If you are not satisfied with our response, you may escalate your complaint to the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.

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